Legislation Details

File #: 0778-26    Version: 1 Name: Accela Software License Expanded Scope and Implementation
Type: Agenda Item Status: Agenda Ready
File created: 9/1/2026 In control: Computer Services
On agenda: 9/15/2026 Final action:
Enactment date: Enactment #:
Title: Authorization to execute the necessary documents to amend existing contract and order form with Accela to expand scope to include the addition of e Permit Hub software for improved tracking, notifications, and automated submission checks and enter into professional services agreement for implementation of software extension, both attached hereto and incorporated herein by reference, and further authorize the Mayor or the Chief Information Officer as her designee to execute any future documents, including annual renewals, necessary for the implementation, operation, support, or maintenance of the same, subject to the appropriation of sufficient funds. Cost for FY27 is $167,750. Funds are budgeted. (L0778-26) (Stewart/Rogers)
Attachments: 1. Bluesheet Memo_Accela Amended Scope for ePH - 09 01 2026, 2. Lexington-Fayette Urban KY - County of-New OF 2026.09.03v1.pdf, 3. DPR Lexington KY SOW v1.0.pdf
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Title
Authorization to execute the necessary documents to amend existing contract and order form with Accela to expand scope to include the addition of e Permit Hub software for improved tracking, notifications, and automated submission checks and enter into professional services agreement for implementation of software extension, both attached hereto and incorporated herein by reference, and further authorize the Mayor or the Chief Information Officer as her designee to execute any future documents, including annual renewals, necessary for the implementation, operation, support, or maintenance of the same, subject to the appropriation of sufficient funds. Cost for FY27 is $167,750. Funds are budgeted. (L0778-26) (Stewart/Rogers)

Summary
Authorization to execute the necessary documents to amend existing contract and order form with Accela to expand scope to include the addition of e Permit Hub software for improved tracking, notifications, and automated submission checks and enter into professional services agreement for implementation of software extension, both attached hereto and incorporated herein by reference, and further authorize the Mayor or the Chief Information Officer as her designee to execute any future documents, including annual renewals, necessary for the implementation, operation, support, or maintenance of the same, subject to the appropriation of sufficient funds. Cost for FY27 is $167,750. Funds are budgeted. (L0778-26) (Stewart/Rogers)
Budgetary Implications [select]: Yes
Advance Document Review:
Law: { Select Yes/No, Completed by [Attorney Name, Date]}
Risk Management: {Select Yes/No, Completed by [Official, Date]}
Fully Budgeted [select]: Yes
Account Number: 1101-202505-0001-71307 - $48,825.00
1115-202505-0001-71307 - $11,812.50
4002-202505-0001-71307 - $18,112.50
1101-210101-0001-71208 - $89,000.00
This Fiscal Year Impact: $167,750.00
Annual Impact: $
Project:
Activity:
Budget Reference:
Current Balance: 1101-202505-0001-71307 - $...

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