Title
A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to execute an End User License Agreement and Support Agreement with Collective Data, for a quartermaster system, at a cost not to exceed $18,500. [Div. of Police, Barnard]
Summary
Authorization to accept an End User License Agreement and Support Agreement with Collective Data. Collective Data is an asset inventory management software, or what we refer to as a quartermaster system. Collective Data will allow the Police Department to track everything from vehicle emergency equipment to Police uniform equipment and accessories. Collective Data provides a more detailed item inventory and allows for complete tracking of an asset during its lifetime, whereas currently, we track what is issued to an individual person. Collective Data is the first step toward a true quartermaster system and our preference is to have the software in place and tracking assets before we move all assets to one location for checking in and checking out, to potentially include uniforms, which could in turn lead to a reduction or even elimination of uniform allowances. The cost is $18,500.00 this FY. The cost for future FY is $4,375.00 for annual maintenance. Cost is fully Budgeted. (L128-16) (Barnard/Bastin)
Budgetary Implications [select]: Yes
Advance Document Review:
Law: Yes, Completed by Michael Sanner, January 8, 2016)
Risk Management: No
Fully Budgeted: Yes
Account Number: 1101-505502-5527-76102
This Fiscal Year Impact: $18,500
Annual Impact: $4,375
Project:
Activity:
Budget Reference:
Current Balance: $18,671.62
Body
BE IT RESOLVED BY THE COUNCIL OF THE LEXINGTON-FAYETTE URBAN COUNTY GOVERNMENT:
Section 1 - That the Mayor, on behalf of the Lexington-Fayette Urban County Government, be and hereby is authorized and directed to execute the End User License Agreement and Support Agreement, which is attached hereto and incorporated herein by reference, with Collective Data, for a quartermaster system.
Section 2 - That an amount, not to exceed the sum of $18,500.00, be and hereby is approved for payment to Collective Data, from account #1101-505502-76102, pursuant to the terms of the Agreement.
Section 3 - That this Resolution shall become effective on the date of its passage.
PASSED URBAN COUNTY COUNCIL:
___________________________________
MAYOR
ATTEST:
______________________________
CLERK OF URBAN COUNTY COUNCIL