Title
A Resolution authorizing the Mayor, on behalf of the Urban County Government, to execute the necessary documents to amend the existing Contract and order form with Accela to expand the scope of the Agreement to include the migration of the current on-premise instance of Accela, Inc. for the Div. of Water Quality to the cloud and include an enterprise reporting database to provide direct access to data, at an estimated cost not to exceed $618,500 for FY2026, and a five percent (5%) annual increase, subject to the appropriation of sufficient funds, and further authorizing the Mayor or the Chief Information Officer as her designee to execute any future documents, including annual renewals, necessary for the implementation, operation, support or maintenance of the same, subject to the appropriation of sufficient funds. [Div. of Computer Services, Stewart]
Summary
Authorization to amend an existing Contract (#143-2024) and order form with Accela to expand scope to include the migration of the current on-premise instance of Accela for the Division of Water Quality to the cloud and include an enterprise reporting database to provide direct access to data and authorize the Chief Information Officer to execute any future documents necessary, subject to the appropriation of sufficient funds. At a cost of $618,500. Funds are Budgeted. (L0632-25)(Stewart/Rodgers)
Budgetary Implications [select]: Yes/NO
Advance Document Review:
Law: { Select Yes/No, Completed by [Gabriel Thatcher 06/18/25]}
Risk Management: {Select Yes/No, Completed by [Official, Date]}
Fully Budgeted [select]: Yes/No/Partial
Account Number:
$187,495.69 1101-202505-0001-72205
$97,014.31 1101-202505.0001-71307
$61,139.89 1115-202505-0001-72205
$31,635.10 1115-202505-0001-71307
$93,747.84 4002-202505-0001-72205
$48,507.15 4002-202505-0001-71307
$65,215.90 4201-202505-0001-72205
$33,744.12 4201-202505-0001-71307
This Fiscal Year Impact: $618,500
Annual Impact: Renewals to increase by 5% annually.
Project:
Activity:
Budget Reference:
Current Balance:
Body
BE IT RESOLVED BY THE COUNCIL OF THE LEXINGTON-FAYETTE URBAN COUNTY GOVERNMENT:
Section 1 - That the Mayor, on behalf of the Lexington-Fayette Urban County Government, be and hereby is authorized to execute the necessary documents, attached hereto and incorporated herein by reference, to amend the existing Contract and order form with Accela, Inc. to expand the scope of the Agreement to include the migration of the current on-premise instance of Accela, Inc. for the Division of Water Quality to the cloud, and include an enterprise reporting database to provide direct access to data, and further authorizing the Mayor or the Chief Information Officer as her designee, to execute any future documents, including annual renewals, necessary for the implementation, operation, support, or maintenance of the same, subject to the appropriation of sufficient funds.
Section 2 - That an amount, estimated not to exceed the sum of $618,500.00, be and hereby is approved for payment to Accela, Inc., from the following accounts in the following amounts: #1101-202505-71307 ($284,510.00), #1115-202505-71307 ($92,775.00), #4002-202505-71307 ($142,255.00), and #4201-202505-71307 ($98,960.00), pursuant to the terms of the Agreement.
Section 3 - That this Resolution shall become effective on the date of its passage.
PASSED URBAN COUNTY COUNCIL:
________________________________
MAYOR
ATTEST:
________________________________
CLERK OF URBAN COUNTY COUNCIL
0632-25:GET:4925-3175-9442, v. 1