Title
A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to execute a five year Support Maintenance Agreement with Systems & software, Inc., for support and maintenance of the enQuesta Software necessary for utility billing, for the Div. of Revenue, and authorizing the Director of the Div. of Revenue to execute any related documents, at a cost not to exceed $410,564.17 in FY 2024. [Div. of Revenue, Holbrook]
Summary
Authorization to execute a Support Maintenance Agreement and any other necessary documentation with Systems & Software to fix the cost of support and maintenance fees during that period for a FY 2024 cost not to exceed $410,564.17. This action will fix the price of enQuesta software which is critical for the operations of utility billing at LFUCG. The fixed increase will be 3.25% through 2027. The version 6 upgrade of enQuesta is underway and is anticipated to go live in October. When the upgrade is complete, we anticipate using this software at least through 2027. Funds are Budgeted. (0729-23)(Holbrook/Hensley)
Budgetary Implications: Yes
Advance Document Review:
Law: Yes, Completed by Evan Thompson
Risk Management: NA
Fully Budgeted: Yes
Account Number: 4002-202505-0001-72205 - $38,336.02
4051-202505-0001-72205 - $19,529.67
4121-202505-0001-72205 - $14,466.42
4002-202505-0001-76102 - $179,262.99
4051-202505-0001-76102 - $91,322.66
4121-202505-0001-76102 - $67,646.41
This Fiscal Year Impact: $410,564.17
Annual Impact: $423,907.50 (year 2)
$437,684.50 (year 3)
$451,909.25 (year 4)
$466,596.30 (year 5)
Project:
Activity:
Budget Reference:
Current Balance: 4002-202505-0001-72205 - $235,513.00
4051-202505-0001-72205 - $57,142.00
4121-202505-0001-72205 - $15,160.00
4002-202505-0001-76102 - $326,825.00
4051-202505-0001-76102 - $178,324.00
4121-202505-0001-76102 - $75,850.00
Body
BE IT RESOLVED BY THE COUNCIL OF THE LEXINGTON-FAYETTE URBAN COUNTY GOVERNMENT:
Section 1 - That the Mayor, on behalf of the Lexington-Fayette Urban County Government, be and hereby is authorized to execute a five year Support Maintenance Agreement, attached hereto and incorporated herein by reference, with Systems & Software, Inc., for support and maintenance of the enQuesta software necessary for utility billing, for the Division of Revenue, and authorizing the Director of the Division of Revenue to execute any related documents.
Section 2 - That an amount, not to exceed the sum of $410,564.17 in FY 2024, be and hereby is approved for payment to Systems & Software, Inc., from accounts # 4002-202505-0001-72205 ($38,336.02); 4051-202505-0001-72205 ($19,529.67); 4121-202505-0001-72205 ($14,466.42); 4002-202505-0001-76102 ($179,262.99); 4051-202505-0001-76102 ($91,322.66); and 4121-202505-0001-76102 ($67,646.41), pursuant to the terms of the Agreement and related documents, and subject to the budgeting of sufficient funds in future fiscal years.
Section 3 - That this Resolution shall become effective on the date of its passage.
PASSED URBAN COUNTY COUNCIL:
______________________________
MAYOR
ATTEST:
________________________________
CLERK OF URBAN COUNTY COUNCIL
0729-23:EPT:X:\Cases\REVENUE\23-LE0001\LEG\00785970.DOCX