Title
A Resolution amending and restating Resolution No. 221-2024, and authorizing the Mayor or the Chief Information Officer, on behalf of the Urban County Government to execute the necessary documents for the Lexington-Fayette Urban County Government to procure software and related services under the same terms and conditions as RFP #030321 and RFP #090320, both Contracts between Sourcewell and Konica Minolta Business Solutions U.S.A, Inc., including the Statement of Work related to the scanning of documents to Onbase for the Div. of Planning (cost estimated not to exceed $21,509) and the statement of work related to the digital transformation of forms for the Div. of Human Resources (cost estimated not to exceed $51,000), and future Statements of Work related to the procurement of software and service solutions for various Depts. and Divs. of the Urban County Government under either Contract, as further determined to be necessary, cost effective and feasible by the Chief Information Officer and the Div. of Procurement, subject to the appropriation of sufficient funds. [Div. of Enterprise Solutions, Stewart]
Summary
Authorization to amend Resolution 221-2024 to execute the necessary documents to procure software and related services from Konica Minolta Business Solutions U.S.A, Inc. under the same terms and conditions as 030321-KON and 090320-KON, both Contracts between Konica Minolta Business Solutions U.S.A, Inc. and Sourcewell. This includes a Statement of Work related to digital transformation of forms for the Division of Human Resources (cost estimated not to exceed $51,000 and funds are Budgeted) and any future Statements of Work related to the procurement of software and service solutions for various dept.s and div.s of the Urban County Government, as determined to be necessary, cost effective and feasible by the Chief Information Officer and the Division of Procurement, all subject to the appropriation of sufficient funds. (L0636-24) (Stewart/Rodgers)
Budgetary Implications [select]: Yes/NO
Advance Document Review:
Law: { Select Yes/No, Completed by [Tiffany Holskey (also previously reviewed R221-2024]}
Risk Management: {Select Yes/No, Completed by [Official, Date]}
Fully Budgeted [select]: Yes/No/Partial
Account Number: $12,000: 1101-210101-0001-71208; $39,000: 1101-160502-1821-71299
This Fiscal Year Impact: $51,000
Annual Impact:
Project:
Activity:
Budget Reference:
Current Balance: 1101-210101-0001-71208 - $201,640.13
1101-160502-1821-71299 - Funds are encumbered based on email from HR.
Body
BE IT RESOLVED BY THE COUNCIL OF THE LEXINGTON-FAYETTE URBAN COUNTY GOVERNMENT:
Section 1 - That the body of Resolution No. 221-2024 be and hereby is amended to read as follows:
Section 1 - That the Mayor or the Chief Information Officer, on behalf of the Lexington-Fayette Urban County Government, be and hereby is authorized and directed to execute the necessary documents for the Lexington-Fayette Urban County Government to procure software and related services under the same terms and conditions as RFP #030321 and RFP #090320, both Contracts between Sourcewell and Konica Minolta Business Solutions U.S.A, Inc., including the Statement of Work related to the scanning of documents to OnBase for the Div. of Planning (cost estimated not to exceed $21,509.00) and the Statement of Work related to the digital transformation of forms for the Division of Human Resources (cost estimated not to exceed $51,000.00), both of which are attached hereto and incorporated herein by reference, and future Statements of Work related to the procurement of software and service solutions for various dept.s and div.s of the Urban County Government under either Contract , as further determined to be necessary, cost effective and feasible by the Chief Information Officer and the Division of Procurement, subject to the appropriation of sufficient funds.
Section 2 - That an amount, estimated not to exceed the sum of $21,509.00, is hereby authorized for payment to Konica Minolta Business Solutions U.S.A, Inc., from the following accounts in the following amounts: account #1101-160701-71299 ($10,000.00), account #1101-202505-71208 ($11,509.00).
Section 3 - That an additional amount estimated not to exceed the sum of $51,000.00, is hereby authorized for payment to Konica Minolta Business Solutions U.S.A, Inc., from the following accounts in the following amounts: account #1101-210101-71208 ($12,000.00), and account #1101-160502-71299 (39,000.00).
Section 2 - That this Resolution shall become effective on the date of its passage.
PASSED URBAN COUNTY COUNCIL:
________________________________
MAYOR
ATTEST:
________________________________
CLERK OF URBAN COUNTY COUNCIL
0636-24: TAH:4873-3390-9194, v. 2