Title
A Resolution authorizing the Div. of Engineering, on behalf of the Urban County Government, to purchase services related to the scanning of files and implementation of Onbase/GIS Integration, from Konica Minolta Business Solutions U.S.A., Inc., a sole source provider, and authorizing the Mayor, on behalf of the Urban County Government, to execute any necessary Agreement with Konica Minolta Business Solutions U.S.A., Inc., related to the procurement, at a cost estimated not to exceed $55,225 in FY 2020, with ongoing software maintenance costs subject to appropriation of sufficient funds in future fiscal years. [Div. of Engineering, Burton]
Summary
Authorization to approve Contract with Konica Minolta, a sole source provider, to scan hardcopy files, implement OnBase/GIS integration, and provide training to users within the New Development Section. This carries a Budgetary impact of $55,225.00 this fiscal year and a future $2,000.00 per year. Funds are Budgeted. (Burton/Albright)
Budgetary Implications: Yes
Advance Document Review:
Law: Yes, Completed by Michael Cravens, February 7, 2020
Risk Management: No
Fully Budgeted: Yes
Account Numbers: 1101-303201-0001-71299 - $18,175.00
4002-303202-3223-71299 - $18,525.00
4201-303202-3231-71299 - $18,525.00
This Fiscal Year Impact: $55,225.00
Annual Impact: $2,000
Project:
Activity:
Budget Reference:
Current Balance: 1101-303201-0001-71299 - $18,176.13
4002-303202-3223-71299 - $35,566.13
4201-303202-3231-71299 - $45,000.00
Body
BE IT RESOLVED BY THE COUNCIL OF THE LEXINGTON-FAYETTE URBAN COUNTY GOVERNMENT:
Section 1 - That the Division of Engineering, on behalf of the Lexington-Fayette Urban County Government, be and hereby is authorized to purchase services related to the scanning of files and implementation of OnBase/GIS Integration, from Konica Minolta Business Solutions U.S.A., Inc., a sole source provider, and the Mayor, on behalf of the Lexington-Fayette Urban County Government, be and hereby is authorized to execute any necessary agreement with Konica Minolta Business Solutions U.S.A., Inc., related to the procurement.
Section 2 - That an amount, estimated not to exceed $55,225.00, be and hereby is approved for payment to Konica Minolta Business Solutions U.S.A., Inc., from the following accounts: #1101 - 303201 - 71299 ($18,175.00), #4002 - 303202 - 71299 ($18,525.00), and #4201 - 303202 - 71299 ($18,525.00), in FY2020, pursuant to the terms of the purchase requisition, with ongoing software maintenance costs subject to appropriation of sufficient funds in future fiscal years.
Section 3 - That this Resolution shall become effective on the date of its passage.
PASSED URBAN COUNTY COUNCIL:
___________________________________
MAYOR